Advantages
of a business letter, Disadvantages of a business letter
Advantages/disadvantages/importance of a business letter is
as follows:
A= Acceptance
D= Documentary Evidence
V= Value Creation
A= Access
N=Narrative
T= Transfer of Ideas
A= Announcement
G= Guide
E= Expansion of Business
S= Strengthen mutual relations
1.
Acceptance:
as letter is a very popular means of written communication its acceptance is better than any other form of written communication.
2. Documentary evidence:
Letter has a legal status and it serves as documentary evidence.
3. Value creation:
Through sales and appeal letters an image or value of the firm can be created.
4. Access:
Letter is widely accepted tools for communication. It has easy access to any form of business.
5. Narrative:
Usually information or message explained in detail in the letter form of communication. Sometimes short report also can be prepared in letter format.
6. Transfer of ideas:
Thoughts and ideas also can be transferred through letters. One can easily convey his or her idea by a letter.
7. Announcement:
A letter can act as an announcer. Qualities of a product, introduction of a new product, any offer for the customer can be announced by a letter.
8. Guide:
Another advantage of letter is it can guide the action of the reader. Sometimes company authorities try to guide the activities of the workers through open letter.
9. Expansion of business:
Business letter are indispensible part of modern business. It is not just a tool for exchanging messages, rather it plays vital role for the expansion of a business.
10. Strengthen mutual relation:
Letters act as ambassador and help to strengthen mutual relationship among business men.
In spite of its many advantages letter has some disadvantages too. Disadvantages are as follows:
1. Costly:
In comparison to other form of communication letter is costly.
2. No immediate response:
In case of letter there is no immediate feedback.
3. Time consuming:
In this modern era of communication letter is considered as slow moving tool of communication. It takes more time than any other form of communication.
4. Formality:
Letters are written by following specific format and tone. Thus there is lot of formalities required in case of a letter.
These are the major disadvantages of a Business letter.
as letter is a very popular means of written communication its acceptance is better than any other form of written communication.
2. Documentary evidence:
Letter has a legal status and it serves as documentary evidence.
3. Value creation:
Through sales and appeal letters an image or value of the firm can be created.
4. Access:
Letter is widely accepted tools for communication. It has easy access to any form of business.
5. Narrative:
Usually information or message explained in detail in the letter form of communication. Sometimes short report also can be prepared in letter format.
6. Transfer of ideas:
Thoughts and ideas also can be transferred through letters. One can easily convey his or her idea by a letter.
7. Announcement:
A letter can act as an announcer. Qualities of a product, introduction of a new product, any offer for the customer can be announced by a letter.
8. Guide:
Another advantage of letter is it can guide the action of the reader. Sometimes company authorities try to guide the activities of the workers through open letter.
9. Expansion of business:
Business letter are indispensible part of modern business. It is not just a tool for exchanging messages, rather it plays vital role for the expansion of a business.
10. Strengthen mutual relation:
Letters act as ambassador and help to strengthen mutual relationship among business men.
In spite of its many advantages letter has some disadvantages too. Disadvantages are as follows:
1. Costly:
In comparison to other form of communication letter is costly.
2. No immediate response:
In case of letter there is no immediate feedback.
3. Time consuming:
In this modern era of communication letter is considered as slow moving tool of communication. It takes more time than any other form of communication.
4. Formality:
Letters are written by following specific format and tone. Thus there is lot of formalities required in case of a letter.
These are the major disadvantages of a Business letter.
Advantages & Disadvantages of the Use of Email as a Business Communications Tool
by Arnold Anderson, Demand Media
One of the instant forms of business communication is email. But
email has several downfalls to go along with its benefits that make it a
challenging way to send information. Before you get involved in an
email conversation with a business associate, you should spend some time
understanding the advantages and disadvantages of using email as a
business communications tool.
Speed
When you need to get an important message to a client or business associate who is located thousands of miles away, one of the fastest ways to do it is by email. The advantage email has over the telephone in communication speed is that you can send attachments with an email that contain important documents or even a presentation to clarify your message.Availablity
Thousands of email messages can be archived into folders on your computer or handheld communication device such as a cell phone to be retrieved when you need them. The convenience of email prevents you from having to keep file folders filled with papers and it makes your important correspondence portable.Cost-Effective
Aside from the cost of your Internet connection, email is free. You can send as many messages, files, videos, documents and presentations as you want without having to pay anything. It significantly reduces your company's shipping and postage costs.Vulnerability
It would take a manual effort on the part of someone to access all of your important printed documents and destroy them. But all of your emails and important information can be lost with a simple hard-drive crash. If you store your email information on another server, then you could lose your data if that site goes down or out of business.Accessibility
When someone hands you a business letter, you are the only person that receives that letter. An email can be intercepted by a hacker or go to an incorrect email address and wind up in someone else's inbox. Your sensitive information and messages are very accessible to hackers and even unsuspecting recipients when you use email.Emotionless
A disadvantage of email is that people tend to treat it like a conversation because email can happen so quickly and they begin to use slang terms and try to carry on conversations via email. Because email recipients cannot see each other, the emails do not have any voice inflection or emotion that can help with proper interpretation.Source: http://smallbusiness.chron.com/advantages-disadvantages-use-email-business-communications-tool-21193.html
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